Security Group Maintenance

Security Group Maintenance lets administrators create groups of functions on a common menu. When a function is not assigned to a user’s security group, the menu button or link does not display on their screen. Administrators assign users to one security group, limiting users to specifically defined QAD CSS menus. Security is enforced on access to every QAD CSS page. A user can be assigned to one group only.

You can specify security groups in the following functions:

•	Menu Button Maintenance

•	User Maintenance

•	Menu Maintenance

QAD CSS makes extensive use of security groups and related functions throughout the application.

You can also use security groups as a key value in the system registry to control the behavior of the site based on security group membership.

Before defining security groups, consider how you want to divide up users based on functional roles. For example, you may want administrators, sales personnel, and support staff to have access to different functions. You may want one group for all customers or several groups based on your relationship with particular customers.

Security Groups Applied to Maintenance Programs

The menu location of Security Group Maintenance is Home Menu|Administration Menu|Security Group Maintenance.

Clicking the Security Group Maintenance menu option displays the screen in Security Group Maintenance.

Security Group Maintenance

Security Group Maintenance Navigation summarizes the contents of the Security Group Maintenance navigation screen.

Security Group Maintenance Navigation

 

Column	Search	Search Type	Sort	Description	Link
Group Name	Y	Begins	Y	Unique alphanumeric text that identifies the QAD CSS security group. Assigning a descriptive name can help to define the purpose of the security group for users.	Y
Group Description	N	n/a	N	A free-form text area to define the use or purpose of the security group.	N

Related QAD CSS functions:

•	User Maintenance

Adding a Security Group

The Add function of Security Group Maintenance lets an administrator add security group profiles. A security group is an arbitrary grouping of QAD CSS functions usually designed to define the role of a group of users and their use of QAD CSS.

Note: QAD CSS is shipped with a single security group of IT.

To create a new entry:

1	Click Add in the navigation window to display the edit screen in Add mode.

2	Enter data into the appropriate fields.

3	Click Add in the edit window to save the record.

Detail Edit Security Group

Security Group Name

Unique alphanumeric text that identifies the QAD CSS security group. Assigning a meaningful name can help to define the purpose of the security group for users of QAD CSS.

Security Group Description

A free-form text area to define the use or purpose of the security group.

Clicking a command button executes one of the following actions:

•	Add saves the new record to the database. All required fields—indicated by alternate field color—must be populated prior to saving a record. Before saving, the system verifies that the record is unique and displays an error if it is not.

•	Cancel closes the window without adding the record.

Modifying a Security Group

The Modify function of Security Group Maintenance lets an administrator modify existing security group entries. Requirements for adding a record are the same as for editing a record.

To modify an entry:

1	Display the record to modify.

2	Click the Group Name link in the row of the record to be modified. Clicking the link displays the edit screen.

3	Enter data into the appropriate fields. Fields that do not allow change are indicated by a second alternate color.

4	Click Save to commit your changes.